Voucher Desk
Payment vouchers with approval built in, on or off by your choice. Nobody can approve their own voucher, whatever you set.
You can use this today. Sign in and it is there, with the rules running behind it.
The case for it
The approval step is not just a screen in an app. It is a rule inside the database, so it holds whether the request comes from the website, from a script, or from anywhere else.
What it does
The specifics.
Every line here is something it does today. If it were only planned, it would be on a page marked as planned.
All thirty-two fields from the voucher your team already uses, so the printed page looks the way it always has.
Approval is off until you switch it on. Switched on, a voucher needs one signature and it can never come from the person who raised it. Left off, a submission goes straight to paid. The database is what decides which, not the screen.
The voucher number is yours to type, in the form FI/CHAPTER/26-27/0001. The desk works out what the next one in that chapter and that year should be and offers it, so the run stays in order without the software overruling you.
The database works out the totals itself, so the figure on screen is the figure on record.
GST is sorted for you. CGST and SGST inside a state, IGST between states, never both at once. Checked before you can submit.
Submitting is what closes the figures. From that moment nobody can change them, including whoever raised it. Sending it back is the only way to reopen one, and that is a new line in the history rather than a quiet edit.
Every step is added to a history that nobody can edit or delete, including the owner of the account.
PDFs you can search, and an Excel export with the same thirty-two columns your team already works from.
Where it fits
What goes in, and what you get back.
Takes in
Invoice, event, chapter, payee, amounts
The agent
Voucher Desk
Gives back
Numbered voucher, PDF, Excel, full history
Ends up as
A record with its full history
Whatever it produces ends up as a proper record with its history attached, not as a message in a chat window. You get something your reviewer already knows how to check.
It is running. Go and use it.
Sign in and it is there. If you would rather somebody showed you round first, we are happy to do that instead.
You can use this today. Sign in and it is there, with the rules running behind it.